Epiphanies brought on by the pandemic, including family time, independence, freedom, passion pursuits, remote work, and life and death, are increasing the number of people quitting their jobs or relocating to new areas.
This has forced many people to write farewell letters and emails. But most people are not comfortable or good at writing a farewell email to coworkers.
If you want to convey the most refined “Goodbye message” to your coworkers before quitting your job, you can’t help but wonder about the best way to do it.
You may ask about things like.
Is there a recommended practice for sending a “Goodbye email” to coworkers? How much personal information and feeling should I share?
Below, you’ll find some of the well-researched tips to assist you in writing an honest “Goodbye email” to your coworkers.
But let’s start from the basics before we get there. Shall we?
The Top Reasons You Should Send the Best Farewell Messages to Collegues
- It’s your final opportunity to make a good impression. So make it memorable
- It is pretty polite. It’s natural to develop strong ties when you work with a group of outstanding individuals for a while. And as your career advances, these soon-to-be ex-teammates and bosses may become a crucial component of your network. These connections may be able to provide you with valuable references as well as introduce you to upcoming changes.
- Appreciation to your coworkers. You may express gratitude to your teammates for their continued support by writing an impeccable goodbye email.
- Keep the relationship going. Share your contact details so that your coworkers can contact you if they want. You may also provide information about your future work, which can create chances for future alliances or partnerships.
- Excellent for personal branding. You’ve departed; make a solid professional impression by carefully crafting your “thank you” note.
TakeAway: If there are any new processes or a new person in charge after you leave, you should confirm them in a second email. When you leave your employment, other staff members who frequently collaborate with you to handle various duties and projects might not know who to contact in your place.
A thoughtfully written farewell email might guide them on what to do next if you oversee the project they are working on. This will make the transition easy and seamless for those dependent on you in your previous position.
9 Tips To Use Before Sending Your Farewell Email to Your Colleagues
- Consult with your boss before sending the message. Before you write your farewell email, be sure the company has publicised your exit. You should not surprise your coworkers, so just let them know you’re going in good time
- Use an excellent topic line. A headline that begins with “Thank you” is always a winner. Your coworkers will appreciate you being grateful to be a team member.
- Personalize your parting email message for coworkers. Don’t send a lengthy email to the organisation if you’re a minor department member. This can come out as arrogant. Sarah in Accounting must not know that Marc in Marketing departs after several months of “dedicated service.” It is essential to distinguish between rankings and connections.
- Mind your tone. Depending on the context, your tone should change. For CEOs of multinational profit organisations, tales of investing in hotels and Las Vegas casinos may be more suitable. Try the goodbye email templates listed below to spice up; your flavour, whether tender, wild, creative, or moderate
- Maintain a cheerful tone throughout your email. A farewell email aims to express gratitude to those you’ve worked with and to generate chances for future collaboration. Keep the message light and pleasant, and avoid harsh or unprofessional statements about the organisation
Remember that your parting email is your final opportunity to leave a positive impression before moving on to the next career stage.
- You need to send it before you officially leave (two days before your final day) to give your coworkers ample time to react and reply. Some coworkers might inquire about the transition strategy, while others might want an opportunity to say goodbye in person and swap contact information.
- Only give out personal contact information to persons you wish to stay in touch with. Remember to invite them to join you on Linkedin
- Include your email address as a CC. Make it simple for colleagues to respond simultaneously to professional and personal emails. You will receive the response even if you can no longer access your previous work email.
- Keep it brief. A farewell email should be no more than one or two paragraphs long. A perfect “Dieu email” to coworkers should contain:
- A short thank you
- A way for others to contact you like phone number, email, or LinkedIn profile.
- If you want, You may also include the transition plan.
- A phrase or two describing your future endeavour
When to Send Your Farewell Email
Enure the Management Knows First
Inform your manager and be sure that anyone who needs to know is aware of your resignation before informing your coworkers that you’re leaving. You don’t want your management only to get wind of your resignation through hearsay.
Send It Before You Leave
Send your resignation letter or email a few days ( a day or two) before your departure. You want to provide adequate time for your coworkers to say farewell. But ensure you’ve completed completing the majority of your work-related before sending the letter. This will free up your last few hours and days to concentrate on preparation for your farewell.
What to Include in Your Letter
Personalise Your Letter
Instead of sending a bulky email to everyone, think about personalising each message to the recipient. Address each person by their name, and highlight the time and experience you shared with them, if possible. It will have a more significant effect than a mass message.
You don’t want to convey a message to everyone, primarily if you work for a big company, but to everyone, if you’ve worked with the entire organisation.
Say Thank You
You have the opportunity to thank the mentor or helper directly in this letter. You might also mention how much you have cherished working with your coworkers.
Include Your Personal Contact Information
Inform your coworkers how they may contact you when you depart. For example, add your mobile number and email address (not your business email). You can also provide the URL of your LinkedIn account. Keep in mind that you won’t have access to your company’s email system if you leave your job.
Keep It Positive
Once more, the message’s objective is to maintain contact with your previous workmates, so you must ensure it doesn’t come across negatively. If a fallout with the management triggered your departure decision, don’t focus on that while writing your farewell message to your soon-to-be former collegues.
Keep It Brief
Just a few lines are adequate. You could wish to discuss your future intentions in addition to thanking them and giving them your contact details. But beyond that, keep your message concise and to the point.
Start With a Sample Letter
Try drafting your farewell letter or emailing colleagues using a template as your guide. Nonetheless, be careful to adapt the text’s specifics to suit your situation.
Review Sample Farewell Messages
Review samples of farewell emails, letters, and headlines to inform your coworkers of your plans.
Dear John,
I wish to take this opportunity to inform you that I am quitting your company. Beginning next month, I’ll begin working in a new role at Company Xyz.
Even so, I wanted to let you know that I enjoyed my time here and am grateful for being part of this corporation. I appreciated your help, advice, and inspiration while working under your supervision.
I will miss my coworkers and the organisation, but I am excited to take on this new challenge and enter a new part of my career.
Please stay in contact; you may reach me at my email ([email protected]), on LinkedIn (bankslinkedin.com), or at my mobile number (555-333-111).
Again, many thanks for everything. All the best.
Yours sincerely,
Banks
Sending an Email Farewell Letter
Often, it makes sense to submit your message by email. In this manner, the word will reach your coworkers promptly. Additionally, this method will make it easier for you to modify each message to meet the specific audience readily.
TakeAway: Add your identity and the reasons you’re addressing in the subject line of your email while sending a parting message to increase the likelihood that the letter will read it.
Farewell Subject Lines
Here are some examples of possible sentences to use:
Subject Line: FirstName and LastName – Keeping in Touch
Subject Line: FirstName and LastName Updates
Subject Line: FirstName – Moving On
Subject Line: FirstName Update
Subject Line: News From FirstName LastName
Subject Line: Updates From FirstName
Adding the first name is OK if you’re acquainted with the targeted recipient. But for receivers with whom you simply have business interactions, ensure you use both your first and last names.